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Field Closing Procedures
  Coaches, With our new website, we have field...
Website How-To's
  AA, AAA, Majors and Juniors Coaches, Now that...
Child Protection Form and NYSCA Info - ACTION REQUIRED
   All,    Volunteer Application/Child...
NEW RULES and Reminders
  READ YOUR RULEBOOK and KNOW YOUR RULES!  Especially...
 
 
Field Closing Procedures
Coaches,
With our new website, we have field status indicators on the home page.  In general, we will try to wait as long as possible to close fields, but the goal is to make a decision within 2 hours +- of scheduled start time.  If you see N/A , a detemination has not yet been made.  
Have parents check the website rather than call you.  If we close fields, an automatic email is sent to all team members advising them that game and/or practice has been cancelled due to field closure.
No need for you to e-mail them yourselves.

NOTE - if you have not entered your practices on your team website, a cancellation notice will not be sent to your team if a practice field is closed.

 
 
Website How-To's
AA, AAA, Majors and Juniors Coaches,

Now that things are underway, I wanted to give you some guidance on how to use/get the most out of the website.

This morning, I resent your team manager password.  These are system generated.  I can change it to something you like, just send  me an e-mail.

To log in as a manager, select the  icon at the top right of your screen. 
Once logged in, you will see all your administrative options.  At the bottom of the screen to the right you will see the manager's manual.  Everything you need to know is explained there.
After log in, select your TEAM from the top menu and you can do everything from there.

Some highlights and best practices:
1.     Team bulletins – create the bulletin, and be sure to check the e-mail broadcast. Bulletins will remain on your team page until the expiration date you specify – so if they have a shelf life, adjust the expiration date accordingly.  All e-mails to the team should be sent by using a bulletin and broadcasting it – this offers the parents an archive of all your communications.
2.     Enter your practices.   The system will automatically send reminders to parents about games and practices 2X – once about 24 hours before the event, and then about 2 hours before the event. Commissioners will enter your games and any changes must be cleared by them. You can edit the game and use the “Notes” field for things like “please arrive 30 mins prior to game time” etc. These notes will be sent with the reminder.
3.     Enter Results – ALL RESULTS SHOULD BE ENTERED WITHIN 24 HOURS BY THE DESIGNATED HOME TEAM MANAGER
4.     Enter Stats – You can do as much or as little with this as you want. Innings pitched should be used by appropriate teams.
Some other things you should know…
1.     Get parents accustomed to going to your team area…rather than calling or e-mailing you. Everything is self-serve. This will save you a lot of time if you use the features of the site.
2.     Field closings are on the home page of the website. Let parents know this is where they can find out if you are playing or not.
3.     Rosters are hidden by design for child protection reasons. You can see/print the rosters when you are logged in as manager. Parents can see rosters by logging in and using their FAMILY PASSWORD. They get this password by following the instructions under EDIT MY ACCOUNT on the home page of the website. Here they can edit their contact info for all family members and change the password to something they will remember.
4.     All GENERAL EVENTS like clinics, jamborees, etc. will be entered by the commissioners. You can also add team specific events on your team site – parties, scrimmages, etc.
5.     Pictures…everybody loves them. If you have, try uploading to your team site
 
OK, that’s enough for now. If you get stuck, e-mail me. If there is enough interest, we can hold a training session with a smartboard at Bedford. We’ve done this in the past for other organizations.
Final Note: We are building a repository for information for coaches under the HEY COACH section of the website. Any time you see the flashing NEW sign, we have posted new items for you.
Good luck.
Paul
 
 
Child Protection Form and NYSCA Info - ACTION REQUIRED
All, 
 
Volunteer Application/Child Protection Form

The 2015 Volunteer Application is now fully automated. No paper necessary. To begin the process please click
HERE.

NAYS Membership
 
New for 2014: Membership in NAYS is recommended but not required. 

NYSCA info: http://www.nays.org/Coaches/
 
"Initial Level Membership: Volunteer coaches can participate in a live on-site, interactive video training clinic (conducted by a local NAYS chapter), successfully complete an exam and sign a pledge committing them to uphold the NYSCA Code of Ethics. The membership is valid for one year, and the fee is $20." 
 
 
 
NEW RULES and Reminders
READ YOUR RULEBOOK and KNOW YOUR RULES!  Especially since we are playing other towns  - it will avoid arguements.
 
Pitching rule reminders:
Majors: A pitcher who pitches more that 1 inning must have a calendar days rest. A pitcher may pitch a maximum of 9 innings in a game and 18 in a calendar week, Sunday to Saturday. Delivery of single pitch constitutes an inning. (WLL - this does not mean she should pitch that much.  Try to distribute your innings fairly.)
 
Minors (AAA): A pitcher who pitches more that 1 inning must have a calendar days rest. A pitcher may pitch a maximum of 6 innings in a game and 6 in a calendar week, Sunday to Saturday. Delivery of single pitch constitutes an inning.
 
New Rules not yet in the book:
Pitching:
ITEM 8 (k) Pitching in more than one game in a day: 
Minor League and Majors Little League – A player may not pitch in more than one game in a day; 
 
New  - in Majors only! Dropped Third Strike
ITEM 12 - Affects Major League Softball 
Should Rule 6.09 (b) be amended to read: 
The batter becomes a runner when – 
(b) Major: the third strike called by the umpire is not caught, providing (1) first base is unoccupied or (2) first base is occupied with two out. NOTE: A batter forfeits the opportunity to advance to first base when he/she enters the dugout or any other dead ball area. 
 
New  - in Majors only! Leave on release.
ITEM 13 - Affects Major League Softball 
Should Rule 7.08 (a) (5) be amended to read: 
Any runner is out when – 
(a) (5) Major Division: the runner fails to keep contact with the base to which that runner is entitled until the ball has been released by the pitcher on the delivery. (NOTE: A local league may adopt a rule that requires the runner to keep in contact with the base to which that runner is entitled until the ball has been batted or reaches the batter, or be called out.) 
(b) Minor League/Tee Ball: the runner fails to keep 
 
 

Documents


Microsoft Word file AA Rules 2011

Microsoft Word file AAA Rules 2011

Microsoft Word file Majors Rules 2011

Adobe PDF file Softball Field Schedule 2011 *

Microsoft Excel file Softball Skills Development Matrix *-  This matrix was developed to help coaches and curriculum development leaders focus on the skills that should be taught and mastered by age.

Microsoft Word file Westport Softball Umpiring Basics *

Microsoft Word file Westport Softball Umpiring Basics 2010 *-  This is a summary of rules for AA and AAA Leagues. It is not complete but should suffice for most rules questions.

Microsoft Word file Westport/FF AAA Rules 2010 *

*Note some or all of the preceding documents can be downloaded and displayed and/or printed in Adobe's Acrobat format.  If you do not have Adobe's free Acrobat Reader software, download it now.